How to Download Daily Settlement Report in AEPS: A Complete Guide

How to download Daily Settlement Report in AEPS is a fundamental question for every banking correspondent (BC), customer service point (CSP), and agent who relies on the Aadhaar Enabled Payment System for their daily transactions. This report isn’t just a piece of paper; it’s the financial heartbeat of your AEPS operations, the ultimate reconciliation tool that ensures every rupee is accounted for. If you’ve ever lain awake at night wondering if your end-of-day balance matches the bank’s records, mastering this download process is your key to peace of mind.

This comprehensive guide will walk you through the entire process, explain why it’s so crucial, and troubleshoot common issues, transforming you from a confused user into an AEPS settlement expert.

What Exactly is an AEPS Daily Settlement Report?

Before we dive into the “how,” let’s understand the “what” and “why.”

The AEPS Daily Settlement Report is a detailed statement provided by your sponsor bank (the bank that powers your AEPS terminal or micro-ATM). It provides a transaction-by-transaction breakdown of all AEPS activities performed through your terminal on a given business day.

Think of it as your itemized receipt for a day’s work. It typically includes vital information such as:

Transaction ID (or UID): A unique number for each transaction.
Aadhaar Number: (Often masked for security) of the customer.
Transaction Type: Cash Withdrawal, Cash Deposit, Balance Inquiry, or Aadhaar to Aadhaar Fund Transfer.
Transaction Amount: The value of the transaction.
Transaction Time & Date: The precise timestamp.
Commission/Earnings: The amount you earned for facilitating that transaction.
Status: Success, Failed, or Pending.

This report is the ground truth. It allows you to verify that the cash in your drawer, the transactions on your machine, and the settlement from the bank all align perfectly.

How to download Daily Settlement Report in AEPS

Why is Downloading This Report Non-Negotiable?

Downloading and reviewing your Daily Settlement Report in AEPS is not an optional administrative task—it’s a critical business practice.

Accuracy and Reconciliation: This is its primary purpose. You can match each successful transaction logged in the report against the physical cash you’ve dispensed or collected. Any discrepancy must be investigated immediately.
Tracking Agent Commissions: Your livelihood depends on the commissions from these transactions. The report clearly states your earnings for each transaction, ensuring the bank has credited you the correct amount.
Dispute Resolution: If a customer claims, “I did not receive the cash,” or “Money was debited but not dispensed,” the transaction report is your first line of defense. You can check the status and provide proof of a successful transaction to the customer or the bank.
Financial Auditing and Record-Keeping: For tax purposes and maintaining healthy business books, these daily reports serve as your official financial records.

Step-by-Step: How to Download Daily Settlement Report in AEPS

The exact process can vary slightly depending on your sponsor bank (e.g., State Bank of India, Punjab National Bank, Bank of India, etc.) or the service provider (e.g., Fino, Eko, Spice Money) through whom you operate. However, the core methodology remains consistent across platforms.

Here is the general workflow:

Prerequisites:

A valid Agent ID or BC ID.
A secure Password or MPIN.
Stable internet connectivity.

The Process:

Log in to Your Portal: Navigate to the official internet banking portal or agent portal provided by your sponsor bank or service provider. This is usually a specific website for BC agents, not the standard retail net banking page.
- Example: SBI BC Agents would log in to the SBI Corporate (CBS) site for BC operations.
Navigate to the Reports Section: Once logged in, look for a menu tab labeled “Reports,” “Statement,” “Transaction History,” or “Settlement Report.” The terminology may differ.
Select Report Parameters: You will be presented with filters.
- Report Type: Select “AEPS Settlement Report” or “Daily Transaction Report.”
- Date Range: Choose the specific business date for which you need the report. Remember, settlements are typically generated for banking days only, not on holidays or weekends.
Generate and Download: After entering the date, click on “Submit,” “Generate Report,” or “View.” The system will process your request and display the report on the screen.
Export the Report: You will almost always have options to download the report. The most common and useful format is Excel (.xlsx) or .CSV, as it allows you to sort, filter, and calculate totals easily. You may also have the option to download it as a PDF for easy sharing and printing.

A Practical Example:

An agent using the Fino Payments Bank platform would:

Go to the Fino Agent App or portal.
Log in with their credentials.
Go to the ‘Reports’ section -> ‘Transaction Statement’.
Select ‘AEPS’ as the transaction type and choose the date.
View the report and tap ‘Download’ to get an Excel file.

What If You Face Issues?

Report Not Available? Ensure you are selecting a previous business day. Today’s report is usually generated after the bank’s end-of-day cycle, often by midnight or the next morning.
Forgot Password? Use the “Forgot Password” link on the login portal. This often involves an OTP sent to your registered mobile number.
Transaction Missing? If a transaction you performed is not in the report, it could have failed at the bank’s end. First, check the transaction status on your terminal’s printout or history. If it shows success there but is missing from the bank’s report, you must contact your bank’s BC support team immediately with the Transaction ID.

Pro Tips for Agents

Daily Ritual: Make downloading and reviewing this report a daily habit. Don’t let reports pile up. Reconciling daily is far easier than untangling a month’s worth of transactions.
Secure Storage: Once downloaded, store these digital reports securely on your computer or cloud storage. Back them up regularly. They are sensitive financial documents.
Understand the Codes: Familiarize yourself with the different status codes in the report (e.g., 00 for success, other codes for various failure reasons). This helps in quick troubleshooting.

Conclusion: Your Key to AEPS Confidence

Knowing how to download Daily Settlement Report in AEPS empowers you to take full control of your business. It moves you from being a passive user of a system to an active, informed manager of your finances. This daily document is the single most important tool for ensuring transparency, building trust with your customers, and safeguarding your income. Make it a non-negotiable part of your daily routine, and you’ll operate with greater confidence and security.

Frequently Asked Questions (FAQs)

1. At what time is the AEPS daily settlement report generated?
The report is typically generated after the bank’s end-of-day (EOD) processing cycle. This time varies by bank but usually occurs between 8 PM and 2 AM. The report for a given day is almost always available by the next morning.

2. I downloaded the report, but a transaction is missing. What should I do?
First, double-check the transaction slip from your machine for the exact Transaction ID and status. If it was successful on your end but missing from the bank’s report, contact your sponsor bank’s BC customer support helpline immediately with the Transaction ID and details. There might be a reconciliation error that they need to investigate.

3. Can I get a settlement report for a date range longer than a single day?
Yes, most bank and provider portals allow you to select a custom date range to generate a consolidated report for a week, month, or any other period. This is useful for monthly accounting and commission tracking.

4. Is there a charge for downloading this report?
No, downloading your daily settlement report is typically a free service provided by your bank or service provider. It is an essential part of the agent banking service.

5. What’s the difference between a settlement report and a transaction history on my machine?
The transaction history on your machine is a local log. The Daily Settlement Report in AEPS is the official, bank-generated record that confirms how much money has been settled into your account. The bank’s report is the definitive version for all financial purposes.

Disclaimer: This article is for educational and informational purposes only. The exact steps and procedures for downloading the AEPS Daily Settlement Report may vary depending on your specific sponsor bank and the technology platform they use. We strive to provide accurate information, but we cannot be held responsible for any changes in banking procedures or discrepancies in individual settlement data. If you have any concerns about the content published here, please refer to our DMCA page for guidance on content removal. Always refer to the official guidelines and support channels provided by your bank for the most accurate and definitive instructions.